Pitfalls in making HP Ter entries.

Recently one type of fraud is in offing in the transport department.

The computer has given us lot of facilities. New techniques and new ideas not only help people who want to put things for the service of humanity.,but also help people with dangerous designs in their mind. The problem is the staff working in the department fall prey to it unintentionally.

One such area is cancelling the hire purchase agreement. Because people who want to cheat the finance companies easily make hp ter forms through colour xerox. So for the ordinary eye, it is difficult to find out the variations.

Now some one buy lorries or cars and make hire purchase agreements. Some time later they come to office with form 35 and NOC from the financier and the work is over in a jiff and after some time the financier says that he has not signed the form and the vehicle and the owner is absconding and then he files criminal case and unfortunately the staff who prepares the work and who signs become the victim.

How to avoid it.


Though we cannot totally eradicate it, we have some safe passages. These are

1. Always get a cover with sufficient stamp from the applicant to send a signed 35
form to the hire purchase company after the work is over.

2. If it is a company please get the list of authorized persons who are empowered to
sign the document. Check the signature of the person who has signed the
document.

3. Please see the time gap between the making of hp agreement and the termination
application date. If it is too short just write to the firm and confirm.

4. If the company has an email i.d. just get the confirmation thro email.

5. Get the authorisation properly.

6. Always keep a register for hp termination cases and when you hand over the papers
to the tapal section get the signature from the tapal clerk and please see to it
that the despatched tapal comes to your seat properly.In cases
if the papers are not traceable then the needle of suspicion falls on staff.